SSRHome > Meetings > 2013 Meeting > Registration
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Dates to Remember

1 December 2012
SSR Annual Meeting Abstract Submission opens

4 February 2013
SSR Annual Meeting pre-registration begins

15 22 February 2013
SSR Annual Meeting Abstract Submission deadline

31 May 2013
Last day for discounted early meeting pre-registration

28 June 2013
SSR Meeting pre-registration ends (onsite registration will be available)

Future Meetings

22–26 July 2013
46th Annual Meeting
Montréal, Québec

19–23 July 2014
47th Annual Meeting
Grand Rapids, Michigan

Past Meetings

Online programs are available for SSR’s Annual Meetings for the last twelve years.

2012
12–15 August 2012
State College, Pennsylvania
2011
31 July–4 August 2011
Portland, Oregon
2010
30 July–3 August 2010
Milwaukee, Wisconsin
More…
Host a Meeting

If you are interested in hosting an SSR meeting, contact the Chair of the Future Meeting Sites Committee or the SSR Business Office.

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Registration

Pre-registration for the 46th Annual Meeting of the SSR is now available. Attendees may pay for their registration by credit card, check, money order, or bank transfer. Purchase orders are not accepted. Pre-registration will close after Friday, 28 June. Registration forms received in the mail after 28 June will not be processed until the meeting starts in Montréal. Registration will be available on-site at the meeting.

Everyone entering the 2013 SSR meeting space must be registered for the meeting and wear a meeting badge; there will be no exceptions. Guest badges will be available on site at the SSR Registration Desk.

Registration Fees

The cost of registering for the Annual Meeting depends on whether you are a current member of the Society. Members of the Society are eligible for discounted registration. If you are unsure of your current membership status, please contact the SSR Membership Office. Trainees (undergraduate and graduate students) are eligible for an additional registration discount, regardless of current membership status.

Registration fees cover the following:

Fees (payment must be received by 31 May to avoid a late registration fee)


  by 31 May after 31 May
SSR Regular or Associate members $395 $495
SSR Trainee members $295 $395
SSR Emeritus Members $100 $100
Nonmembers $620 $720
Nonmember Trainees* $395 $495

*Nonmember trainees must submit a signed statement from their major professor or mentor to qualify for the trainee discount.

Payments must be received at the SSR Business Office by 28 June; payments received after 28 June will not be processed. If you are unsure whether or not your payment will arrive at the SSR Business Office by 28 June, please pay on-site at the Meeting.

Optional Events/Items

In addition to the scientific program, a variety of educational special events will be available to Meeting participants. Please see the Special Events and Optional Items page for information about:

Registration Forms

If you have been a member of the SSR in the last 7 years (2006–2013), the Online Registration Form will assign an appropriate Registration rate for your membership type (Regular, Trainee, Emeritus, etc.), using your email address to identify you. If your membership has lapsed, you will have the opportunity to renew your membership for a discounted registration rate. If you were a member of the Society prior to 2006 but would like to renew and receive the discounted registration rate, please contact the Membership Department for a renewal form before registering for the meeting.

On-Site Registration

On-site registration will be available at the meeting. Hours will be:

Monday, 22 July 9:00 am–6:00 pm
Tuesday, 23 July 8:00 am–6:00 pm
Wednesday, 24 July 8:00 am–6:15 pm
Thursday, 25 July 8:00 am–6:00 pm

Confirmation and Receipts

Registration packets will contain a receipt of payment, name badge, and vouchers for special purchases; packets will be distributed at the SSR Registration Desk.

Cancellation

Refunds, less a $25 service charge, will be issued for cancellations received in writing on or before 28 June 2013. Cancellations received after 28 June and before 12 July will be subject to a service charge of US $75. No refund will be issued for cancellations received on or after 12 July 2013. Refunds will be issued within four weeks after the Annual Meeting has concluded.

Questions about Registration

Should I renew my membership?

Yes. Members of the Society receive a discounted registration rate. The online registration form will offer you the option of renewing if you were a member in 2006–2012 but your membership has since lapsed. If you were a member of the Society prior to 2006, and have not renewed since then, please contact the Membership Department for a renewal form (remember to tell us your name and whether you are a student, so that we can prepare the proper form for you). For more detailed information about membership renewal, please see our Membership Renewal page.

Developing Countries
Members who renew their memberships while registering online will not be given the opportunity to take advantage of the 2013 Developing Country Discount. If you are from a Developing Country (see list here) and would like to take advantage of the Developing Country Discount when renewing your Regular or Associate membership, please renew your membership before registering for the meeting; see our Membership Renewal page.

Will I receive the member discount if I become a member?

Yes. If you would like to apply for a new membership, please see our New Membership page.

I am a trainee, and would like to bring a guest to the Barbeque. May I buy two tickets at the trainee price?

No. We are delighted to have guests at the Barbecue, but the discounted $30 price is available only to trainees registered for the meeting. You may buy only one $30 ticket, but as many $60 tickets as you like for spouses/guests.

I would like to register online, but my university requires that I submit a receipt.

When you complete the online registration process, you will be given the option to print out a receipt. If you forget to print out a receipt, please contact the Registration Department and we will send you a receipt.

My university will pay for meeting registration, but I will pay for an event/meal/item.

The best way to handle this is to print out our printable registration form twice, then submit a separate form for each method of payment. You could also register online with with the credit card of your choice, then send in the printable registration form with your secondary payment information—we will amend your existing registration when we receive the secondary payment. You cannot register online with one credit card, then register online a second time with a different credit card; we apologize for the inconvenience.

I would like to pay by wire/bank transfer

The SSR accepts payment by wire/bank transfer. Please fill out the printable registration form, check the appropriate form of payment, and send it to us so that we can identify your payment when it arrives. You must add an additional $25 to cover bank transfer charges.

May I bring a guest to the Trainee/Mentor Luncheon?

No. The Trainee/Mentor Luncheon is a professional event intended only for Trainees who have registered for the meeting.

I am a trainee. May I attend the Heritage Luncheon?

Absolutely; the Heritage Luncheon is open to all meeting attendees and their guests. The fee for the luncheon is $10 for trainees.