SSR 2015 Audio Recording & QR Code Instructions

Audio Recording & QR Code Instructions

Poster sessions this year will include an exciting new feature that will serve as a great teaser for your poster: an audio recording, accessible by scanning with your smart phone, a QR code printed on the poster. You can create an audio recording, store it on the web, and generate a QR code from the URL of your recording. You then print the QR code on your poster, so that meeting attendees can scan it with their mobile devices and listen to your audio file, even when you are not actually tending your poster or are engaged with others.  Posters will be up for the entire meeting, and ear buds for smart phones will be handed out at the meeting.

Although this is an optional feature, we strongly encourage all poster presenters to participate in this initiative: it will broaden the exposure of your science and entice visitors to seek more information about you and your research.

There are many ways to create an audio recording, generate a QR code, and read a QR code. Here we provide instructions for a method that the Program Committee found to be the most simple (using, but presenters are free to use other methods that result in a QR code linking to an audio recording.

  1. If your desktop/laptop computer is equipped with a microphone: Go to and record your 5-minute (or less) presentation.
  2. If your computer is NOT equipped with a microphone: Take your smart phone and use a voice recorder app (there are many free apps that will serve this purpose, including Voice Memo and M Recorder to generate your recording). Click the "share" button on your phone to send the generated file to yourself via e-mail, and then go to  on your desktop computer. Click "Or upload?" in the top right and upload the file.
  3. After recording and/or uploading your audio, follow the "Click here to save" link. Click "QR Code" in the lower right corner of the "Sharing options" box.
  4. Save the QR code image that is generated to your hard drive. You will need this file when you make your poster.
  5. Test the QR code with a QR code reader on your smart phone. There are many free code reader apps available on all operating systems; see some options below. You may want to try several readers to test compatibility.
  6. When assembling your poster, insert your QR code image (~6” x 6”) in the upper right-hand corner. Also, put your e-mail address below it so that people can contact you.

It is important to keep in mind that the audio produced by this protocol is stored on the server. Recordings are generally available only for 6 weeks. Plan your production so that the recording will be available during the SSR meeting.

It is recommended that you practice making test audio recordings and QR codes, with your apps of choice, until you are comfortable recording your entire presentation.

Although the online service and the various apps recommended here were tested by the Program Co-Chairs, and several others, these programs are not associated with or maintained by SSR. We found this software to be quite reliable and easy to use. However, if you have any questions about making the audios or their content, we urge you to e-mail one of the Program Committee Co-Chairs ( or; or, if you have a technical problem with an app, please contact the app support service directly. We are eager to hear what you think of this exciting new feature at the SSR program and your suggestions for how it could be improved.

Tips for an Excellent Audio Teaser for Your Poster

  1. Do not exceed 5 minutes! Speak slowly and as clearly as you can.
  2. Keep in mind that your poster may be visited at any time during the meeting, even when you are not present. The viewers will capture your audio using a QR code reader on their smart phones and will listen while standing in front of your poster.
  3. Start with your name, the title of your poster, a brief introduction to the research, and why it is important for the field.
  4. Your presentation should be more than just a reiteration of your abstract.
  5. Emphasize your insights or speculations that go beyond the conclusions stated on your poster. Did something surprise you about the results? Are there important practical or clinical implications of your work?
  6. Provide only the important methodological details, but be sure to include the methods that are essential to understanding your poster.  For example, if you used ChIP-seq, mention that this method was used to identify where in the genome there are binding sites for a specific transcription factor.
  7. Use Figure Numbers on your poster and refer to the key figures, by number, in your audio presentation. You do not have to mention every figure, just the key figures.
  8. Invite the listeners to e-mail you to schedule a time to view the poster with you or to answer questions.
  9. Thank the viewer/listener for visiting your poster.
  10. These are not expected to be Hollywood production-grade presentations. Relax, and don't worry if you stumble over a few words.

Free QR Readers