SSR 2016 Call for Late-Breaking Abstracts

The SSR 2016 late-breaking abstract submission site is now open!

Late-breaking abstract submission will close 3 May 2016. All abstracts must have been submitted using the SSR 2016 Late-Breaking Abstract submission site.

SSR 2016 Abstracts

The SSR Program Committee welcomes late-breaking abstracts reporting new basic, clinical, and/or translational research findings in the field of reproduction. You do not need to be a Member of SSR to submit an abstract. There are no restrictions on species involved. Please adhere to all rules for the submission and format of abstracts. Failure to comply may be cause for rejection.

Confirmation of Submission

All authors of each abstract will receive an automated e-mail confirmation containing a submission ID number. If you do not receive confirmation, please email abstracts@ssr.org.

SSR Program Assignments

The SSR Program Committee will review each abstract for scientific merit and content, and will honor presentation preference when possible. Most accepted late-breaking abstracts will be presented as posters; some abstracts may be selected for oral presentations in the Focus Sessions. Each Focus Session will include five short oral presentations (15 minutes each) and one long oral presentation (20 minutes) selected from the abstracts, as well as three invited talks. (Invited speakers will have a separate submission process and will receive notification at the time the site is ready.)

At submission, Presenters will indicate either Oral Talk or Poster or Poster Only. Choosing an oral talk does NOT ensure you will be selected to speak in a Focus Session. Organizers of the Focus Sessions and two invited reviewers will review and rank all submitted abstracts. Highly ranked abstracts that fit the topic of a Focus Session will be selected for presentation. The five short talks will be selected from all participants with preference to trainees, while the one long talk will be chosen from abstracts submitted by PIs and post-doctoral trainees. In addition, the next four highly ranked, abstracts (submitted by a trainee) will be eligible for presentation as a Poster Talk (details below) during the Focus Sessions on Sunday and Monday of the Annual Meeting.

Posters: All posters will be presented at their scheduled times during morning poster sessions. Poster presenters are strongly encouraged to provide an audio description of their posters, an initiative that was well-received in 2015. Presenters record short (5-minute) overviews of their research prior to the meeting; they upload their recordings and create a QR code that is included on their posters. Attendees at the meeting then scan the QR code with their mobile device and listen to the overview. Specific instructions will be sent to presenters of accepted posters.

New This Year for Posters: Poster Talks. Highly ranked abstracts accepted for poster presentation will also be selected to give a Poster Talk during the Focus Sessions on Sunday and Monday. Poster Talks will be limited to three minutes, with one slide (no animations) highlighting the poster. Poster presenters will formally present their posters during one of the morning poster sessions.

More Posters: Education and Research Resources. The SSR Program Committee encourages presentations on teaching methodologies, databases, and resources of interest to the reproductive biology community. These abstracts will be considered for poster presentation only.

All Abstracts Must Be Submitted Online

The submission deadline is midnight (EST), 3 May 2016. Please see the Submission Procedures below for specific instructions. You will be able to save your submission-in-progress in the system; however, the submission must be completed and uploaded by the submission deadline.

Notification of Acceptance

All authors will be notified by e-mail of the SSR Program Committee's decision regarding acceptance of the abstract approximately 2 weeks after the abstract submission deadline, in time to take advantage of discounted registration.

Publication

The SSR no longer publishes abstracts in a special issue of its journal, Biology of Reproduction. The abstracts will be available electronically to Annual Meeting participants.

Rules Governing Submission of Abstracts

  1. General Requirements: Data and conclusions presented at the meeting must be based on the same research described in the submitted abstract. It is expected that the abstract will contain new information.

  2. SSR Membership: Membership in SSR is not a prerequisite for submission of a late-breaking abstract.

  3. Authorship: An individual may be first author on more than one abstract. An author's name may appear on more than one abstract. Every author must have a unique e-mail address at which he or she may be contacted. All authors will be notified when the abstract is submitted. Please remember to contact co-authors prior to submission. The SSR Business Office will check first authors prior to presentation assignment to ensure there abstracts from the same presenting author are not presented on the same day.

  4. Presentation: The first author must present the abstract. Any exception must be approved by the Chairs of the Program Committee no later than one week prior to the start of the meeting. Only a co-author of the abstract will be considered an acceptable replacement. It is expected that each author knows of this abstract submission in advance and that each agrees, in principle, with the information and conclusions contained within the abstract.

  5. Meeting Attendance: Submission of an abstract constitutes an agreement that the presenting author will attend the meeting to present the abstract if the abstract is accepted. The presenting author must register for the Annual Meeting before the registration deadline. If the presenting author has not registered by this deadline and has been chosen for an Oral Talk or for the new Poster Talk presentation, the meeting staff will attempt to contact the author. If the presenting author does not respond in a timely manner, another abstract will be chosen for oral presentation or poster talk.

  6. Certification: The presenting author must certify that the conditions for submission have been satisfied and that all animal and human welfare and ethical considerations have been met. Abstracts that violate these ethics will be rejected.

  7. Content: Abstracts must be written in clear, concise, and grammatically correct American English. Abstracts must contain the following:

    1. statement of specific objectives, unless included in the title;
    2. brief statement of methods, if pertinent;
    3. summary of results (including number of subjects per group or number of replicates per treatment), pertinent data, and statistical analyses; and
    4. statement of conclusions.

    Please view the sample abstracts document for layout and formatting examples. Financial support should be listed at the end of the abstract. Do not use headers (e.g., objectives, methods) in your abstract. Do not put in paragraph breaks. Do not use phrases such as "will be discussed" or "will be presented." Avoid abbreviations and acronyms, and do not cite references. Do not include tables, figures, or references. Abstracts may not contain any type of advertising or logo, including trademark and copyright symbols.

    Nomenclature: The SSR requires use of approved gene and protein nomenclature. Please refer to the Nomenclature Guidelines and Requirements for the Society's journal, Biology of Reproduction, for specific instructions for gene/protein names/symbols and correct formatting.
  8. Format: The title may not exceed 200 characters. Type the title in lower case with initial letters capitalized (title case), using italics as necessary. Please use appropriate ending punctuation (period/full stop or question mark). Spell out Greek characters, as they will not be retained. Text formatting for genetic or scientific nomenclature such as superscripts, subscripts, and italics, will not be retained unless you place appropriate HTML tagging around the text as follows:

    Formatting Start Code End Code
    Italics <i> </i>
    Superscript <sup> </sup>
    Subscript <sub> </sub>

    The abstract—excluding title, authors, and affiliations—may not exceed 500 words. You may cut and paste your abstract into the space; formatting and special characters will retain their integrity. If your abstract is too long, it will be truncated as necessary. Please check the word count before entering your abstract in the system.

  9. Withdrawal: If an abstract must be withdrawn, written notice of withdrawal—signed by the presenting author—must be submitted (by fax, e-mail, or regular mail) to the SSR Business Office. This notice must state the reason(s) for withdrawal of the abstract and attest that all authors agree that the abstract must be withdrawn. All authors will receive a written confirmation of the withdrawal by e-mail.

  10. Disclosure of Affiliations: Each author must disclose any financial, personal, or professional relationships with other people or organizations that could reasonably be perceived as conflicts of interest or as potentially influencing or biasing their work. Author(s) disclosure(s) must appear on the oral abstract presentation slides or poster presentation board.

Submission Process for Meeting Abstracts

All abstracts MUST be submitted online using the SSR 2016 Late-Breaking Abstract submission site.

Before submitting an abstract, you must register:

  • Go to the submission site and, under "FIRST-TIME USER" on the left, click "Click Here to Create a Profile."
  • User Profile and Login Information: Complete the fields on this page including your password; click "Create Profile" at the bottom. You will automatically be logged in after you create a profile.
  • Please add "xcdsystems.com" to your browser's security settings and ask your I.T. department to add it to your institution's "white list" to ensure delivery and receipt of emails from the submission system.

You may begin the submission process, save your abstract, and return to continue working on it at any time up until the deadline. When you have completed or updated your submission, all authors will receive an e-mail confirmation.

Steps to Submit an Abstract

  1. Click on the "New Abstract" link to begin your new submission. Remember that you may be first author on one, and only one, abstract, not including Education and Research Resources poster abstracts. Note that by clicking "New Abstract" and creating an abstract submission, you are agreeing to abide by the SSR's deadlines and rules governing abstracts.

  2. Complete Affirmations.

  3. Complete Conflict of Interest/Disclosure Statement.

  4. Paste or type in the Title.

  5. Paste or type in the Abstract.

  6. Indicate your preference for Presentation Type (Oral Talk or Poster or Poster Only).

  7. Choose 1 Topic Category that is most appropriate for presentation of your abstract from the drop-down list.

    • Developmental Origins of Health and Disease
    • Education and Research Resources
    • Environmental Toxicology (male and female)
    • Fertilization (ART)
    • Gametogenesis (male and female)
    • Implantation and Early Placentation
    • Male Reproductive Tract (non-Testis)
    • Meiosis (male and female)
    • Neuroendocrinology
    • Ovarian Function
    • Ovarian Reserve and Fertility Preservation (ART)
    • Ovarian Stem Cells and Gynecologic Cancers
    • Placental Function and Parturition
    • Preimplantation Embryonic Development (ART)
    • Sperm Function
    • Spermatogenesis (Stem cells)
    • Testicular Function
    • Uterine Development, Physiology and Dysfunction

    *Invited Speakers (e.g., Keynote Address, President's Symposium, Focus Sessions, Trainee Forum, Diversity Symposium, etc.) will have a separate submission process and the speakers will be notified when to submit meeting abstracts.

  8. Click "Submit Abstract."

  9. Submission Received screen: Click "Add Authors" to add presenting author and co-authors.

  10. Add/Edit Authors: Select "Add Existing Contact as Co-Author" or "Add New Contact as Co-Author" and add each author's name, institution, city, state, country, and e-mail address in the order he/she appears on the abstract. Each author's individual e-mail address must be provided.

  11. To remove an author, click "Remove Author."

  12. To reorder the list, click and drag an author to a new position.

  13. Indicate Primary Presenter by selecting "Mark Primary Presenter" and move this author to appear first in the author order.

  14. Click the link "Click here if you are finished editing your co-authors."

  15. Your submission is now complete, but you may edit your submission at any time prior to the deadline. Each author will receive a confirmation email when the submission is complete and also if you edit the submission again. If you, or any of your co-authors do not receive a confirmation email, check your SPAM folder and ask your I.T. Department to add "xcdsystems.com" to the institution's "white list".

    Please make a note of your submission reference ID number for future reference and correspondence with the SSR Business Office.

    When the process is completed, you will be returned to your Submission Home page where you may view, edit, or withdraw this abstract until the Submission Deadline, 3 May 2016. No corrections will be made to abstracts after the deadline. If you need to withdraw the abstract after the deadline has passed, you must contact the SSR Business Office. (see Rule #9 of the "Rules Governing Submission of Abstracts")

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