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Presentation Guidelines—2006 Meeting

Poster Sessions

Poster sessions will be held in Exhibit Hall A at the Qwest Center in Omaha on Sunday, July 30, 7:30 a.m.–9:30 a.m.; Monday, July 31, 7:30 a.m.–9:30 a.m.; and Tuesday, August 1, 7:30 a.m.–9:30 a.m. All posters must be mounted between 2:00 p.m. and 6:00 p.m., Saturday, July 29, and remain in place for the duration of the meeting. Posters must be removed by 2:00 p.m., Tuesday, August 1.

Approximately one third of the posters will be presented each day. Poster numbers begin with #181.

Posters must not exceed 3.5 feet by 3.5 feet (1.06 m by 1.06 m) and can be mounted with push pins or velcro. Please bring your own mounting materials. Abstract numbers will be indicated on the poster boards. Please check the itinerary in the program and the meeting newsletter for updates.

Posters should include the title of the abstract and the name(s) and affiliation(s) of the author(s). Charts, drawings, slides, and illustrations may be similar to those used in making slides, but with bolder, heavier figures. They should be readable from distances of 4 feet or more. Color may be used to add emphasis. Keep illustrative material simple. Hand-lettered material should contain appropriate heavy lettering at least 3/8" high. Please use large type for all text. When feasible, use graphs to demonstrate qualitative relationships and tables for presenting precise numerical values. If possible, photographs should be on matte, not glossy, paper. Brief “Introduction” and “Conclusions” sections are helpful.

Platform Sessions

Platform presentations will be held in rooms 201–206 and 210–211 of the Qwest Center Omaha. Six simultaneous sessions will be held in these rooms daily (check the schedule of events for start times). Only PowerPoint presentations will be accommodated (e.g. no slides or overheads).

Complete instructions for uploading PowerPoint presentations will be emailed to each presenter. The email will contain a link to the site to upload each presentation.

To avoid confusion, name your saved presentation with the following format:
PRESENTER LAST NAME_SESSION NUMBER_PRESENTATION NUMBER.pps

Upon arrival, all speakers should review their presentations in the Slide Preview Room (Qwest Center Omaha, Room 209) located on the Meeting Room Level of the Qwest Center Omaha. This room will be staffed by trained personnel available for assistance should technical difficulties arise. Speakers may modify their presentations up to 24 hours prior to the scheduled session.

Depositing talks on the Web site on or before July 22nd will allow SSR staff to pre-flight all presentations. Presentations delivered after that time, either on the site or through a technician in the Slide Preview Room, cannot be pre-tested and therefore cannot be assessed for technical flaws. Thus, it is strongly recommended that presentations be submitted on or before July 22nd, especially those from Mac users since all master computers will be running Windows XP.

Special instructions regarding fonts: A presentation created on a computer that uses one set of fonts may not look the same on another computer that has different fonts. To solve this problem, save the fonts or embed them in the presentation:

You can embed any TrueType font that comes with Windows. Other TrueType fonts can be embedded only if they have no license restrictions. If a font cannot be embedded (for example, it is not marked as being editable or installable) a message will appear that explains why. Note that saving a presentation with embedded fonts will increase the file size of your presentation.

Although fonts can be embedded, we recommend using only fonts that come with and are supported by Windows XP to ensure that slides retain their original look.

Presentation tips:

Each screen should have a single, clear purpose, tell a unified story, and be understood readily. Each should have a simple, uncluttered format and be free of nonessential information.

To ensure legibility from the back of a large room, the height of the smallest figure should be not less than 5% of the height of the projected image. Another good rule is that the projected image should be legible when viewed from a distance of 10.5 times its width. Use modern bold type and double spacing. Use a dark-colored background and light-colored type. Avoid using red and green together; colorblind people cannot distinguish between the two. Avoid using 3-dimensional bar charts unless 3-dimensional information is being presented.

The best 10-minute talks use an average of six to seven screens. Use duplicates or hyperlinks if an image is referred to more than once. A timed rehearsal is recommended.

PowerPoint presentations may be previewed in the Slide Preview Room (Qwest Center, Room 209) located on the Meeting Room Level of the Qwest Center Omaha from 9:00 a.m. to 6:00 p.m., Saturday, July 29; from 7:30 a.m. to 5:00 p.m., Sunday, July 30; from 7:30 a.m. to 5:00 p.m., Monday, July 31; and from 7:30 a.m. to 5:00 p.m., Tuesday, August 1.