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Presentations

Platform Sessions

Platform presentations will be held in Salons A–B, C–D, E, F, J–K, and L–M on the Meeting Room Level of the Marriott Rivercenter. Six simultaneous sessions will be held in these rooms on Sunday, Monday, and Tuesday (check the Schedule of Events for start times). Only PowerPoint presentations will be accommodated (e.g. no slides or overheads). All sessions will have Master PCs running PowerPoint 2003 in Windows XP. Individual laptops may not be connected to the projectors. Instead, all presentations must be deposited by 13 July on the following Web site:

Detailed uploading instructions for both Macintosh and Windows computer users can be found at the above link.

Upon arrival at the Marriott Rivercenter, all speakers should review their presentations in the Slide Preview Room (Room 7) located on the Meeting Room Level of the hotel. This room will be staffed by trained personnel available for assistance should technical difficulties arise. Speakers may modify their presentations up to 24 hours prior to the scheduled session.

Depositing talks on the Web site on or before 13 July 2007, will allow SSR staff to pre-flight all presentations. Presentations delivered after that time, either on the site or through a technician in the Slide Preview Room, cannot be pre-tested and therefore cannot be assessed for technical flaws. It is strongly recommended that presentations be submitted on or before 13 July 2007, especially those from Mac users, because all master computers will be running Windows XP.

Special instructions regarding fonts

A presentation created on a computer that uses one set of fonts may not look the same on another computer that has different fonts. To avoid this problem, embed the fonts in the presentation. Please check your version of PowerPoint for how to embed fonts. If you are still unsure, choose only fonts that are easily substituted by any program or format, such as Helvetica, Ariel, or Times Roman.

You can embed any TrueType font that comes with Windows. These include:

Arial Microsoft Sans Serif Tahoma
Comic Sans Modern MS Sans Serif Times New Roman
Courier New MS Serif Trebuchet
Franklin Gothic Palatino Linotype Verdana
Georgia Roman Webdings
Lucida Console Script WingDings
Lucida Sans Unicode Symbol  

Other TrueType fonts can be embedded only if they have no license restrictions. If a font cannot be embedded (for example, it is not marked as being editable or installable) a message will appear that explains why. Note that saving a presentation with embedded fonts will increase the file size of your presentation. Do not use Unicode or Double-Byte fonts, such as Ariel Unicode MS, Batang, SimSun, MS Mincho, and PMingLiu; PowerPoint will not embed them.

Although fonts can be embedded, we recommend using only fonts that come with and are supported by Windows XP to ensure that slides retain their original look when projected.

Presentation tips

Each screen should have a single, clear purpose, tell a unified story, and be understood readily. Each should have a simple, uncluttered format, and be free of nonessential information.

To ensure legibility from the back of a large room, the height of the smallest figure should be no less than 5% of the height of the projected image. Another good rule is that the projected image should be legible when viewed from a distance of 10.5 times its width. Use modern bold type and double spacing. Use a dark-colored background and light-colored type. Avoid using red and green together, as colorblind people cannot distinguish between the two. Avoid using three-dimensional bar charts unless three-dimensional information is being presented.

The best 10-minute talks use an average of six to seven screens. Use duplicates or hyperlinks if an image is referred to more than once. A timed rehearsal is recommended. PowerPoint presentations may be previewed in the Slide Preview Room (Room 7), located on the Meeting Room Level of the Marriott Rivercenter, during the following hours:

Saturday 21 July: 9:00 a.m.–5:00 p.m.
Sunday 22 July: 7:30 a.m.–5:00 p.m.
Monday 23 July: 7:30 a.m.–5:00 p.m.
Tuesday 24 July: 7:30 a.m.–5:00 p.m.
Wednesday 25 July: 7:30 a.m.–1:00 p.m.

Poster Sessions

Poster sessions will be held in Salons G–H–I of the Marriott Rivercenter. The following schedule will apply:

Sunday 22 July: 2:30 a.m.–4:30 p.m.
Monday 23 July: 7:30 a.m.–10:00 a.m.
Tuesday 24 July: 7:30 a.m.–10:00 a.m.
Wednesday 25 July: 7:30 a.m.–1:00 p.m.

Posters being presented Sunday 22 July may be mounted after 7:00 a.m., Sunday morning, must be in place by 1:00 p.m., and must be removed promptly after the session. For presentations on Monday, Tuesday, and Wednesday, posters should be mounted by 6:30 a.m. on the day of presentation, and are to remain in place until 1:30 p.m. on the day of presentation. Posters must be removed promptly thereafter.

Posters should be at least 3.5 feet high by 3.5 feet wide (1.06 m by 1.06 m), but must not exceed 4 feet high by 4 feet wide (1.2 m by 1.2 m). Posters may be mounted with push pins or Velcro. Abstract numbers will be indicated on the poster boards. Posters should include the title of the abstract and the name(s) and affiliation(s) of the author(s). Charts, drawings, and illustrations may be similar to those used in making slides, but with bolder, heavier figures. All information should be readable from distances of 4 feet or more. Color may be used to add emphasis. Keep illustrative material simple. Please use large type for all text. When feasible, use graphs to demonstrate qualitative relationships and tables for presenting precise numerical values. If possible, photographs should be on matte, not glossy, paper. Brief “Introduction” and “Conclusions” sections are helpful.