SSRHome > Meetings > 2008 Meeting > Presentations


Invited Speakers

Invited Speakers will be giving presentations at the following sessions during the SSR Meeting:

Speakers unfamiliar with which session they will be speaking at should consult the Schedule of Events.

Creating and Uploading

Presentation instructions are the same as for Platform Sessions below.


Here are the duration instructions for Invited Speakers:

Platform Sessions

Platform presentations will be held in the following areas of the Sheraton Keauhou Bay Resort complex:

Six concurrent platform sessions, consisting of six presentations each, will be held in these rooms on Tuesday, Wednesday, and Thursday (check the Schedule of Events for start times).

Creating and Uploading Platform Presentations

  1. Only PowerPoint presentations will be accommodated (e.g. no slides or overheads, and no alternative programs allowed).
  2. All session rooms will have Master PCs running PowerPoint 2003 in Windows XP.
  3. Individual laptops may not be connected to the projectors.
  4. All presentations must be deposited by 16 May on the following Web site:

Please see the detailed uploading instructions provided for both Macintosh and Windows computer users, which should be read before proceeding to submit your PowerPoint presentation. You are encouraged to print them out for easy reference during the file transfer process.

Upon arrival at the Sheraton Keauhou Bay Resort and Spa, all speakers should review their presentations in the Slide Preview Room located at the entrance of the Keauhou Convention Center. This room will be staffed by trained personnel available for assistance should technical difficulties arise. Speakers may modify their presentations up to 24 hours prior to the scheduled session.

Depositing talks on the Web site on or before 16 May 2008 will allow SSR staff to pre-flight all presentations. Presentations delivered after that time, either on the site or through a technician in the Slide Preview Room, cannot be pre-tested and therefore cannot be assessed for technical flaws. It is strongly recommended that presentations be submitted on or before 16 May 2008, especially those from Mac users, because all master computers will be running Windows XP.

Special instructions regarding fonts

A presentation created on a computer that uses one set of fonts may not look the same on another computer that has different fonts. To avoid this problem, embed the fonts in the presentation. Please check your version of PowerPoint for how to embed fonts. If you are still unsure, choose only fonts that are easily substituted by any program or format, such as Helvetica, Arial, or Times Roman.

You can embed any TrueType font that comes with Windows XP. These include:

Arial Microsoft Sans Serif Tahoma
Comic Sans Modern MS Sans Serif Times New Roman
Courier New MS Serif Trebuchet
Franklin Gothic Palatino Linotype Verdana
Georgia Roman Webdings
Lucida Console Script WingDings
Lucida Sans Unicode Symbol  

The following fonts were introduced with Windows Vista and Office 2007/2008; we recommend that you do not use them in your presentation:

Calibri Consolas Segoe Print
Calisto Constantia Segoe Script
Cambria Corbel Segoe UI
Candara Nyala  

Other TrueType fonts can be embedded only if they have no license restrictions. If a font cannot be embedded (for example, it is not marked as being editable or installable) a message will appear that explains why. Note that saving a presentation with embedded fonts will increase the file size of your presentation. Do not use Unicode or Double-Byte fonts, such as Arial Unicode MS, Batang, SimSun, MS Mincho, and PMingLiu; PowerPoint will not embed them.

Although fonts can be embedded, we recommend using only fonts that come with and are supported by Windows XP and Microsoft Office 2003 to ensure that slides retain their original look when projected.

Special instructions to Macintosh users

TIFF images compressed with Quicktime will not display in PowerPoint on a Windows computer. If you are unsure about any TIFF images in your PowerPoint file, please bring separate, uncompressed copies of your TIFF images to the meeting.

Duration for Platform Presentations

We have allotted a total of 15 minutes for your presentation. This includes the questioning period. Therefore, you should plan your presentation so that it will not exceed 12 minutes in order to leave three minutes for questions. We must strictly adhere to our published schedule because these are concurrent sessions and some people will want to move between sessions to hear different specific talks. Therefore, if your presentation exceeds 12 minutes, the time for questions will be shortened accordingly. Under no circumstances will you be allowed to speak for more than 15 minutes. We strongly recommend that you carefully plan and rehearse your presentation to ensure that you will stay within this time limit. Thanks in advance for your consideration of our scheduling limitations.

Presentation tips

Each screen should have a single, clear purpose, tell a unified story, and be understood readily. Each should have a simple, uncluttered format, and be free of nonessential information.

To ensure legibility from the back of a large room, the height of the smallest figure should be no less than 5% of the height of the projected image. Another good rule is that the projected image should be legible when viewed from a distance of 10.5 times its width. Use modern bold type and double spacing. Use a dark-colored background and light-colored type. Avoid using red and green together, as colorblind people cannot distinguish between the two. Do not use three-dimensional bar charts unless three-dimensional information is being presented.

The best 10-minute talks use an average of six to seven screens. Use duplicate screens or hyperlinks if an image is referred to more than once. Timed rehearsals are recommended. PowerPoint presentations may be previewed in the Slide Preview Room during the following hours:

Tuesday 27 May: 9:00 a.m.–5:00 p.m.
Wednesday 28 May: 7:00 a.m.–5:00 p.m.
Thursday 29 May: 7:00 a.m.–5:00 p.m.
Friday 30 May: 7:00 a.m.–3:00 p.m.

Poster Sessions

Poster sessions will be held in the Poster Tent. The following schedule will apply:

Poster Session A: Wednesday 28 May    7:00–9:00 a.m.
Poster Session B: Wednesday 28 May 11:00 a.m.–1:00 p.m.
Poster Session C: Thursday 29 May 7:00–9:00 a.m.
Poster Session D: Thursday 29 May    11:00 a.m.–1:00 p.m.
Poster Session E: Friday 30 May 7:00–9:00 a.m.

Posters being presented in Poster Session A may be mounted after 12:00 p.m. Tuesday 27 May, and must be in place by 6:30 a.m. Wednesday morning. For all subsequent Poster Sessions, posters must be mounted by 30 minutes before the start of the session, and must be removed promptly at the end of the session.

Posters must not exceed 3.5 feet high by 3.5 feet wide (1.06 m by 1.06 m). Posters may be mounted with push pins or Velcro. Abstract numbers will be indicated on the poster boards. Posters should include the title of the abstract and the name(s) and affiliation(s) of the author(s). Charts, drawings, and illustrations may be similar to those used in making slides, but with bolder, heavier figures. All information should be readable from distances of 4 feet or more. Color may be used to add emphasis. Keep illustrative material simple. Please use large type for all text. When feasible, use graphs to demonstrate qualitative relationships and tables for presenting precise numerical values. If possible, photographs should be on matte, not glossy, paper. Brief “Introduction” and “Conclusions” sections are helpful.

Dress Code

Please dress casually. “Aloha” shirts are suggested attire. Please leave suits and ties at home.