- Invited Speakers
- Platform Sessions
- Poster Sessions
- Dress Code
Invited Speakers will be giving presentations at the following sessions during the SSR Meeting:
- Concurrent Lectures
- Keynote Address
- Minority Affairs Symposium
- President’s Symposium
- State of the Art Lectures
- Trainee Forum
Speakers unfamiliar with which session they will be speaking at should consult the Schedule of Events.
Presentation instructions are the same as for Platform Sessions below.
Here are the duration instructions for Invited Speakers:
- Concurrent Lectures: We have allotted a total of 45 minutes for your presentation. Of this, we have allotted five minutes for the chair of your session to introduce you. That leaves a maximum of 40 minutes for your lecture. We are treating these lectures like plenary talks, so we have not allotted time for questions following your lecture. If you finish your lecture in less than the allotted 40 minutes and wish to take questions, that will be fine. However, under no circumstances can the session chair’s introduction plus your lecture exceed 45 minutes total, because we must immediately prepare the room you will be occupying for the next session, and people in your audience will want to move to whichever session they wish to attend following your lecture. Thanks in advance for your consideration of our scheduling limitations.
- Keynote Address: We have allotted a total of 60 minutes for your presentation. Because this will be a plenary talk, there will be no question period at the end. However, Doug Stocco will deliver a brief introduction prior to your talk. Thus, please plan on 55 minutes for your presentation. Please do not exceed this time so that we can keep the meeting on schedule!
- Minisymposia: We have allotted a total of 30 minutes for your presentation. This includes the questioning period. Therefore you should plan your presentation so that it will not exceed 25 minutes in order to leave five minutes for questions. We must strictly adhere to our published schedule because these are concurrent sessions and some people will want to move between sessions to hear different specific talks. Therefore, if your presentation exceeds 25 minutes, the time for questions will be shortened accordingly. Under no circumstances will you be allowed to speak for more than 30 minutes. We strongly recommend that you carefully plan your presentation to ensure that you will stay within this time limit. Thanks in advance for your consideration of our scheduling limitations.
- President’s Symposium: We have allotted a total of 45 minutes for your presentation. Because this will be a plenary talk, there will be no question period at the end. However, Ryuzo Yanagimachi will deliver a brief introduction prior to your talk. Thus, please plan on 40 minutes for your presentation. Please do not exceed this time so that we can keep the meeting on schedule! Also, as this symposium is being held in honor of Ryuzo Yanagimachi’s outstanding career and contributions to the field of Reproductive Biology, we would appreciate any kind words you might say in his honor. This does not need to be much, as SSR President Doug Stocco will also honor Yana’s career during his introduction to this session.
- State of the Art Lectures: We have allotted a total of 45 minutes for your presentation. Because this will be a plenary talk, there will be no question period at the end. However, John McCarrey will deliver a brief introduction prior to your talk. Thus, please plan on 40 minutes for your presentation. Please do not exceed this time so that we can keep the meeting on schedule!
Platform presentations will be held in the following areas of the Sheraton Keauhou Bay Resort complex:
- Bayview Meeting Rooms
- Keauhou Board Room
- Keauhou Meeting Rooms I, II, and III & IV
- Meeting Tent
Six concurrent platform sessions, consisting of six presentations each, will be held in these rooms on Tuesday, Wednesday, and Thursday (check the Schedule of Events for start times).
- Only PowerPoint presentations will be accommodated (e.g. no slides or overheads, and no alternative programs allowed).
- All session rooms will have Master PCs running PowerPoint 2003 in Windows XP.
- Individual laptops may not be connected to the projectors.
- All presentations must be deposited by 16 May on the following Web site:
Please see the detailed uploading instructions provided for both Macintosh and Windows computer users, which should be read before proceeding to submit your PowerPoint presentation. You are encouraged to print them out for easy reference during the file transfer process.
Upon arrival at the Sheraton Keauhou Bay Resort and Spa, all speakers should review their presentations in the Slide Preview Room located at the entrance of the Keauhou Convention Center. This room will be staffed by trained personnel available for assistance should technical difficulties arise. Speakers may modify their presentations up to 24 hours prior to the scheduled session.
Depositing talks on the Web site on or before 16 May 2008 will allow SSR staff to pre-flight all presentations. Presentations delivered after that time, either on the site or through a technician in the Slide Preview Room, cannot be pre-tested and therefore cannot be assessed for technical flaws. It is strongly recommended that presentations be submitted on or before 16 May 2008, especially those from Mac users, because all master computers will be running Windows XP.
A presentation created on a computer that uses one set of fonts may not look the same on another computer that has different fonts. To avoid this problem, embed the fonts in the presentation. Please check your version of PowerPoint for how to embed fonts. If you are still unsure, choose only fonts that are easily substituted by any program or format, such as Helvetica, Arial, or Times Roman.
You can embed any TrueType font that comes with Windows XP. These include:
|Arial||Microsoft Sans Serif||Tahoma|
|Comic Sans||Modern MS Sans Serif||Times New Roman|
|Courier New||MS Serif||Trebuchet|
|Franklin Gothic||Palatino Linotype||Verdana|
|Lucida Sans Unicode||Symbol|
The following fonts were introduced with Windows Vista and Office 2007/2008; we recommend that you do not use them in your presentation:
Other TrueType fonts can be embedded only if they have no license restrictions. If a font cannot be embedded (for example, it is not marked as being editable or installable) a message will appear that explains why. Note that saving a presentation with embedded fonts will increase the file size of your presentation. Do not use Unicode or Double-Byte fonts, such as Arial Unicode MS, Batang, SimSun, MS Mincho, and PMingLiu; PowerPoint will not embed them.
Although fonts can be embedded, we recommend using only fonts that come with and are supported by Windows XP and Microsoft Office 2003 to ensure that slides retain their original look when projected.
TIFF images compressed with Quicktime will not display in PowerPoint on a Windows computer. If you are unsure about any TIFF images in your PowerPoint file, please bring separate, uncompressed copies of your TIFF images to the meeting.
We have allotted a total of 15 minutes for your presentation. This includes the questioning period. Therefore, you should plan your presentation so that it will not exceed 12 minutes in order to leave three minutes for questions. We must strictly adhere to our published schedule because these are concurrent sessions and some people will want to move between sessions to hear different specific talks. Therefore, if your presentation exceeds 12 minutes, the time for questions will be shortened accordingly. Under no circumstances will you be allowed to speak for more than 15 minutes. We strongly recommend that you carefully plan and rehearse your presentation to ensure that you will stay within this time limit. Thanks in advance for your consideration of our scheduling limitations.
Each screen should have a single, clear purpose, tell a unified story, and be understood readily. Each should have a simple, uncluttered format, and be free of nonessential information.
To ensure legibility from the back of a large room, the height of the smallest figure should be no less than 5% of the height of the projected image. Another good rule is that the projected image should be legible when viewed from a distance of 10.5 times its width. Use modern bold type and double spacing. Use a dark-colored background and light-colored type. Avoid using red and green together, as colorblind people cannot distinguish between the two. Do not use three-dimensional bar charts unless three-dimensional information is being presented.
The best 10-minute talks use an average of six to seven screens. Use duplicate screens or hyperlinks if an image is referred to more than once. Timed rehearsals are recommended. PowerPoint presentations may be previewed in the Slide Preview Room during the following hours:
|Tuesday 27 May:||9:00 a.m.–5:00 p.m.|
|Wednesday 28 May:||7:00 a.m.–5:00 p.m.|
|Thursday 29 May:||7:00 a.m.–5:00 p.m.|
|Friday 30 May:||7:00 a.m.–3:00 p.m.|
Poster sessions will be held in the Poster Tent. The following schedule will apply:
|Poster Session A:||Wednesday 28 May||7:00–9:00 a.m.|
|Poster Session B:||Wednesday 28 May||11:00 a.m.–1:00 p.m.|
|Poster Session C:||Thursday 29 May||7:00–9:00 a.m.|
|Poster Session D:||Thursday 29 May||11:00 a.m.–1:00 p.m.|
|Poster Session E:||Friday 30 May||7:00–9:00 a.m.|
Posters being presented in Poster Session A may be mounted after 12:00 p.m. Tuesday 27 May, and must be in place by 6:30 a.m. Wednesday morning. For all subsequent Poster Sessions, posters must be mounted by 30 minutes before the start of the session, and must be removed promptly at the end of the session.
Posters must not exceed 3.5 feet high by 3.5 feet wide (1.06 m by 1.06 m). Posters may be mounted with push pins or Velcro. Abstract numbers will be indicated on the poster boards. Posters should include the title of the abstract and the name(s) and affiliation(s) of the author(s). Charts, drawings, and illustrations may be similar to those used in making slides, but with bolder, heavier figures. All information should be readable from distances of 4 feet or more. Color may be used to add emphasis. Keep illustrative material simple. Please use large type for all text. When feasible, use graphs to demonstrate qualitative relationships and tables for presenting precise numerical values. If possible, photographs should be on matte, not glossy, paper. Brief “Introduction” and “Conclusions” sections are helpful.
Please dress casually. “Aloha” shirts are suggested attire. Please leave suits and ties at home.