2011 Late-Breaking Abstracts
Submission Information and Procedures
Deadline: 4:00 pm PST, Sunday, 15 May 2011
Late-Breaking Abstract Submission will open Sunday, 1 May 2011, at 4:00 pm PST and will close Sunday, 15 May 2011, at 4:00 pm PST.
- SSR 2011 Abstracts
- Rules Governing Submission of Abstracts
- Submission Process for Meeting Abstracts
- To Submit an Abstract
- Submission Process Details
The SSR Program Committee welcomes late-breaking abstracts reporting new basic, clinical, or translational research findings concerning reproduction. You do not need to be a member of SSR to submit an abstract. There are no restrictions on species involved. Please adhere to all rules for the submission and format of abstracts. Failure to comply may be cause for rejection.
Confirmation of Submission
All authors will receive an automated email confirmation with a submission ID number.
SSR Program Assignments
The SSR Program Committee will review each abstract for scientific merit and content. Submission of an abstract does not ensure its acceptance for presentation. All accepted late-breaking abstracts will be presented as posters. You may present (be first author of) only one abstract, except for Education presentations (see below).
The SSR Program Committee encourages presentations on teaching methodologies in reproductive biology. Please submit abstracts on novel and effective methods for teaching reproductive biology or related subjects in the classroom or laboratory. Methods relating to educating graduates, undergraduates, K–12 students, or the general community are welcome. Submissions for the education session will not count against the abstract limit for research presentations (i.e., you may present [be the first author of] both a research and an education abstract). To submit an abstract for the education session, please select the Education category from the Topic Category (TOC Category) on the Abstract Metadata page during the submission process. Please contact the SSR office (email: email@example.com) if you have questions.
All Abstracts Must Be Submitted Online
The site will open for late-breaking abstract submissions at 4:00 pm PST, 1 May 2011, and will close at 4:00 pm (PST), 15 May 2011. For specific instructions, see the Submission Procedures below. You will be able to save your submission-in-progress in the system; however, the submission must be completed and uploaded by the submission deadline.
Notification of Acceptance
Notification of Acceptance will be sent before the early registration deadline, 31 May 2011, so that presenters may take advantage of early registration. Presentation details will be sent in a follow-up email in early June.
- General Requirements: Late-breaking abstracts must consist of original material not submitted for publication prior to the deadline for submission of abstracts to SSR (15 May 2011, 4:00 pm PST) and not presented at another major national or international meeting prior to that of the SSR (31 July—4 August 2011). Data and conclusions presented at the meeting must be based on the same research as the abstract.
- SSR Membership: Membership in SSR is not a prerequisite for submission of an abstract.
- Authorship: An individual may be first author on one and only one abstract, including a late-breaking abstract, and make only one presentation at the meeting; however, an author’s name may appear on more than one abstract (exempt: abstracts submitted in the Education category; authors may be first author on one Education abstract and on one abstract in another category). Every author must provide an email address where he or she may be contacted.
- Presentation: The first author must present the abstract. Any exception must be approved by the Chair of the Program Committee. Each author must agree in principle with the information and conclusions contained within the abstract.
- Meeting Attendance: Submission of an abstract constitutes an agreement that the presenting author will attend the meeting to present the abstract if the abstract is accepted.
- Certification: The presenting author must certify that the conditions for submission have been satisfied and that all animal and human welfare and ethical considerations have been met.
- Content: Abstracts must be written in clear, concise, and grammatically correct American English. Abstracts must contain the following:
- statement of specific objectives, unless given by the title;
- brief statement of methods, if pertinent;
- summary of results; and
- statement of conclusions.
- Do not use phrases such as “will be discussed” or “will be presented.” Present only enough data to support your results; do not cite references; avoid abbreviations and acronyms. Please view the sample abstracts document for layout and formatting examples. Do not include tables, figures, or references. Abstracts may not contain any type of advertising or logos.
Note regarding Nomenclature: Although not required for abstract submission, the SSR strongly encourages the proper use of gene and protein nomenclature. Please refer to the Instructions for Authors for the Society’s journal, Biology of Reproduction, for specific requirements when formatting gene and protein nomenclature; in particular, Biology of Reproduction’s Gene/Protein Nomenclature Guidelines and Requirements outlines, by species, the formatting of genes and proteins as recommended by the bioinformatics databases.
- Format: The abstract—excluding title, authors, and affiliations—may not exceed 3500 characters, including spaces. If your abstract is too long, it will be truncated as needed; thus, please precheck the character count before entering your abstract in the system.
- Withdrawal: If an abstract must be withdrawn, written notice of withdrawal—signed by the presenting author—must be submitted (by fax, email, or regular mail) to the SSR Business Office (firstname.lastname@example.org; Fax: 608-256-4610). This notice must state the reason(s) for withdrawal of the abstract and attest that all authors are in agreement that the abstract must be withdrawn. All authors will receive confirmation of the withdrawal by email.
- Disclosure of Affiliations: Each author must disclose any financial, personal, or professional relationships with other people or organizations that could reasonably be perceived as conflicts of interest or as potentially influencing or biasing their work. Authors’ disclosures should also appear on the poster presentation board.
All abstracts MUST be submitted online. Use the SSR 2011 Online Abstract Submission Site. Please visit the following page for a description of support software and hardware:
- Software and Hardware requirements (requires login)
To submit an abstract, you must be a registered user in the Bench>Press System. You can do one of the following:
- Use the same log-in you used last year for SSR 2010. If you have forgotten your log-in, please use the link on the homepage (http://submit.ssrabstracts.org) and click on “Password Help.”
- If you are a registered author or reviewer for Biology of Reproduction, you may use the same username and password for the SSR 2011 Abstract Submission site.
- If you are a registered user for another Bench>Press-hosted journal (e.g., Journal of Andrology, Development, Journal of Biological Chemistry, The FASEB Journal, Genes & Development, etc.), you may use the same username and password for the SSR 2011 Abstract Submission site.
- Create a New Account. Please note: if you are using the Bench>Press system for the first time, you must create an account before you can submit an abstract. You are encouraged to do this in advance. To do so, please click on the Home button on the navigation bar (http://submit.ssrabstracts.org), and click on Create a new account.
For numbers 2 and 3 above, you will need to create a profile for the SSR Abstract Submission site, including your contact information. Each journal site requires different information and only you, the registered user, can add, edit, and link your personal information to each Bench>Press journal site.
Please make a PDF copy of your abstract for upload. The PDF of your abstract will serve as a back-up file for verification of authorship and special characters. It is essential that this PDF file be formatted correctly so that staff may verify your uploaded information. The Sample Abstract Document shows exactly how your PDF should be formatted.
You may begin the submission process, save your abstract, and return to continue working on it. When you have completed the submission process by successfully uploading a PDF of your abstract, a confirmation page will appear that allows you to check the data you have entered, proof your abstract, and approve your submission. After you approve the submission, all authors will receive an acknowledgment by email that the abstract has been submitted successfully.
- Click “Submit an Abstract.”
- Review the Submission Guide page, which outlines the steps and what you will need to complete the submission.
- Complete the Abstract Metadata page:
- Complete the Keywords page.
- Complete the Author Information page.
- Complete the SSR Trainee Merit Awards page.
- Complete the Abstract PDF File Upload page.
- Approve the Proofing page.
Enter the total number (use an Arabic numeral) of authors listed on the abstract; include yourself if you are an author on this abstract.
Choose a topic category (see below) from the drop-down list by clicking on the category. You may select one and only one category per abstract. On the next screen, you will be able to select up to five keywords that help categorize your abstract more specifically, or you may type in additional keywords at the bottom of that screen if the choices provided are not adequate.
- Comparative Reproduction and Conservation
- Corpus Luteum
- Embryonic Development/Sex Determination
- Environmental Influences and Reproductive Toxicology
- Female Gametes
- Female Reproductive Tract
- Gene Regulation and Function
- Growth Factors and Hormone Action
- Implantation & Pregnancy - Placental Function
- Implantation & Pregnancy - Uterine Function
- Male Gametes/Spermatogenesis
- Male Reproductive Tract
- Meiosis & Fertilization
- Neuroendocrine & Pituitary
- Ovarian Follicle Development
- Ovarian Somatic Cells: Granulosa/Theca/Cumulus
- Reproductive Aging
- Reproductive Immunology
- Reproductive Technologies/Contraception
- Signaling in the Ovary
- Stem Cells & Reproductive Cloning
Type the title in upper- and lowercase letters (Title case), using italics as necessary; use appropriate ending punctuation (period/full stop or question mark). Please note that special characters will not be retained; use the XML Entity codes for math symbols, Greek letters, and other special symbols.
Text formatting such as superscripts, subscripts, italics, and boldface will not be retained unless the following HTML tagging is used:
|Formatting||Start Code||End Code|
- Original title format:
Impaired Reproduction in the American Green Tree Frog, Hyla cinerea.
- Title formatted for submission (using HTML italics):
Impaired Reproduction in the American Green Tree Frog, <i>Hyla cinerea</i>.
- Original title format:
Identification of Ca2+ in the Chicken Ovary.
- Title formatted for submission (using HTML superscript):
Identification of Ca<sup>2+</sup> in the Chicken Ovary.
Check the character count of your composed Abstract in your word processing program. The body of the abstract (excluding title, authors, and affiliations) may not exceed 3500 characters, including spaces. If your abstract is too long, it will be truncated as needed. Cut and paste the text of only the body of your abstract directly into the text box provided. Please note that special characters and formatting, although they may appear initially when you copy-and-paste from Word, will not be retained; please use the special character formatting described above for the title. This is the version that will be reviewed by the Program Committee. Click here for examples of correctly formatted abstracts.
Three Important Notes about Abstracts:
- Do not present data.
- Do not cite references.
- Avoid abbreviations and acronyms.
Funding information may be included at the end of the abstract and will be counted as part of the 3500 character limit.
Please read and confirm the five statements summarizing the conditions for submitting an abstract for presentation at the 2011 SSR Annual Meeting. Confirmation of the five statements is mandatory.
Please indicate “Yes” if you have a commercial or financial interest with a manufacturer of pharmaceuticals, laboratory supplies, and/or medical devices or with a commercial provider of medically related laboratory services, such information must also be included in your poster.
Indicate “Poster ONLY.”
You may choose as many as five keywords from the list that further explain or refine the topic of your submission. You may also add other keywords if the choices provided are not adequately descriptive.
Enter each author’s email address, name, institution, city, state, and country in the order each author appears on the abstract. An email address is required for each author. Note: the first author is always the presenting author. You may add or remove authors on this page.
Please click Save/Continue on this page. The deadline for Trainee Merit Awards has passed. However, you may apply for a travel grant from the Larry Ewing Memorial Trainee Travel Fund (LEMTTF), if you are eligible.
This version of your abstract should be formatted correctly so that staff may verify the text of the abstract submitted in Step 4. Here, you may upload a Word doc file or PDF file.
Please review your submission carefully. Check all special characters and symbols in the title and body of your abstract to make sure that all have been rendered correctly. If the characters appear to be correct on this page, the characters will have been entered correctly and will appear correctly in the final program. Please print this page for your records, and then Approve the submission. Subsequently, all authors will receive an email acknowledging your submission.
If you see an error post-submission, you will need to contact the SSR Business Office to make a correction (email@example.com).