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Presentations

Plenary talks will be held in the Eisenhower Auditorium on the Pennsylvania State University campus. All Modules will take place in the Forum building, while Platform Sessions will be distributed between the Forum building and lecture halls on the campus. Please continue to check this webpage for further updates and information.

Plenaries, Modules, Platform Presentations, and other Invited Talks

PowerPoint presentations can be uploaded beginning 19 June 2012, at which time instructions for uploading will be displayed. Please upload your presentation no later than 27 July 2012.

Upon arrival at the Penn State campus, all speakers should review their presentations in the Slide Preview Room (Life Sciences Building [LFS], Room 006). This room will be equipped with computers and staffed by trained personnel available for assistance should technical difficulties arise. Speakers may modify their presentations up to 24 hours prior to the scheduled session. A timed rehearsal is recommended. The Slide Preview Room will be open during the following times:

Sunday, 12 August 2012 10:00 am–7:00 pm
Monday, 13 August 2012 7:30 am–5:00 pm
Tuesday, 14 August 2012 7:30 am–5:00 pm
Wednesday, 15 August 2012 7:30 am–5:00 pm

Creating and Uploading PowerPoint Presentations

REQUIREMENTS:

  1. Only PowerPoint presentations will be accommodated (i.e., no slides, no overheads, no alternative programs allowed).
  2. All session rooms will have Master PCs running PowerPoint 2010 in Windows 7.
  3. Individual laptops may not be connected to the projectors in the session rooms.
  4. All presentations must be uploaded by Friday, 27 July, to allow time for staff to pre-flight presentations and create appropriate back-up files. Presentations should be reviewed and may be modified in the Slide Preview Room up to 24 hours prior to the scheduled session.

UPLOAD: (Read all instructions before beginning the upload process)

  1. Log in to the abstract submission site at: http://precis.preciscentral.com/User/UserLogin.asp?Action=New&EventID=0fcbc61a&bhcp=1 .
  2. Click on your abstract ID.
  3. Click on the link “Click here to edit Presentation Upload” under Presentation Upload.
  4. Click on “Browse” to select your presentation on your computer.
    UPLOAD NOTES:
    • Name your PowerPoint file as follows: “P[Your Presentation Number]-[Your Last Name].ppt(x); for example: “P28-Smith.ppt” indicates program number 28, First/Presenting Author, Smith.
    • Please indicate your program number and session in the Attachment Description Field.
    • If movies are embedded in your presentation, please include the movie(s) as separate files to ensure smooth running during your presentation. Click “Save and Continue.”
    • If your institutional server “times out” the upload, you may need to reduce the overall file size by first reducing the size of your images or by uploading one file at a time.
    • As indicated, please do not close or refresh/reload the browser window until the upload is complete.
  5. Once complete, the uploaded file will appear below under “Current Attachments.” This file can be removed, downloaded, or edited.
  6. Click Browse as many times as you need to in order to upload all the files associated you’re your presentation.
  7. When you are done uploading your presentation file(s), click “Save and Continue.”
  8. To finalize the process and notify staff, please click “Save and Close” at the bottom of the edit page.

Special instructions regarding fonts

A presentation created on a computer that uses one set of fonts may not look the same on another computer that has different fonts. To avoid this problem, embed the fonts in the presentation. Please check your version of PowerPoint for instructions on embedding fonts. If you are still unsure if your presentation will appear as you intend when it is projected, choose only fonts that are easily substituted by any program or format, such as Helvetica, Arial, or Times Roman.

You can embed any TrueType font that comes with Windows 7. These include:

Arial Microsoft Sans Serif Tahoma
Comic Sans Modern MS Sans Serif Times New Roman
Courier New MS Serif Trebuchet
Franklin Gothic Palatino Linotype Verdana
Georgia Roman Webdings
Lucida Console Script WingDings
Lucida Sans Unicode Symbol  

Other TrueType fonts can be embedded only if they have no license restrictions. If a font cannot be embedded (for example, it is not marked as being editable or installable) a message will appear that explains why. Note that saving a presentation with embedded fonts will increase the file size of your presentation. Do not use Unicode or Double-Byte fonts, such as Arial Unicode MS, Batang, SimSun, MS Mincho, and PMingLiu; PowerPoint will not embed them.

Although fonts can be embedded, we recommend using only fonts that come with and are supported by Windows 7 and Microsoft Office 2010 to ensure that slides retain their original look when projected.

Special instructions to Macintosh users

TIFF images compressed with Quicktime will not display in PowerPoint on a Windows computer. If you are unsure about any TIFF images in your PowerPoint file, please bring separate, uncompressed copies of your TIFF images to the meeting.

Duration of Platform Presentations

Your entire presentation is limited to 15 minutes. This includes the questioning period. You should plan your presentation not to exceed 12 minutes in order to leave three minutes for questions. The published schedule will be strictly followed; the platform sessions are concurrent sessions, and some people will want to move between sessions to hear specific talks in different rooms. If your presentation exceeds 12 minutes, the time for questions will be shortened accordingly. Under no circumstances will you be allowed to speak for more than 15 minutes. Please plan and then rehearse your presentation to ensure that you will stay within the time limit. Thank you in advance for your consideration of our scheduling limitations.

Presentation tips

Each screen should have a single, clear purpose, tell a unified story, and be understood readily. Each should have a simple, uncluttered format, and be free of nonessential information.

To ensure legibility of all figures viewed from the back of a large room, the height of the smallest figure should be no less than 5% of the height of the projected image. Another good rule is that the projected image should be legible when viewed from a distance of 10.5 times its width. Use modern bold type and double spacing. Use a dark-colored background and light-colored type. Avoid using red and green together, as colorblind people cannot distinguish between the two. Do not use three-dimensional bar charts unless three-dimensional information is being presented.

The best 10- to 12-minute talks use an average of six to seven screens. Use duplicate screens or hyperlinks if an image is referred to more than once. Timed rehearsals are strongly recommended.

Posters

Poster sessions will be held in the Alumni Hall at the Hetzel Union Building (HUB) on the Penn State campus. Abstract numbers will be indicated on the poster boards. Approximately one-third of the posters will be presented in each session, according to the following schedule:

Poster Session A Monday, 13 August 2012 7:45 am–9:30 am
Poster Session B Tuesday, 14 August 2012 9:45 am–11:30 am
Poster Session C Wednesday, 15 August 2012 9:15 am–11:00 am

This year’s poster boards will be different from those at previous meetings. They are double-sided, but accommodate only one poster on each side. The maximum area is 45 inches by 45 inches (114 centimeters by 114 centimeters). The 45-inch dimension is critical to ensure that the poster will fit within the metal frame of the poster board and to accommodate the abstract numbers that will be placed at the tops of your boards. Velcro tape ONLY can be used to hang posters. Tacks will damage the poster boards and, if used, will result in a charge to the presenter of USD $25 per board. Velcro tape will be available.

Posters will be up for the day of their presentation, NOT for the entire meeting. Posters must be removed after each session to make room for the next session’s posters. Posters not removed promptly after each session will be taken down and stored at Registration until the end of the meeting at which point they will be discarded.

Posters being presented Monday, 13 August may be mounted after 10:00 am, Sunday morning, must be in place by 7:00 pm, Sunday evening, and must be removed promptly after the session.

Posters being presented Tuesday, 14 August, and Wednesday, 15 August, may be mounted after 12:00 pm the day before the presentation, must be in place by 9:00 am the day of the presentation, and removed promptly at the conclusion of each poster session.

Posters should include the title of the abstract and the name(s) and affiliation(s) of the author(s). Illustrations and tables may be similar to those used in making slides, but with bolder, heavier fonts. They should be readable from distances of 4 feet or more. Use color judiciously to add emphasis. Keep illustrative material simple. Please use large type for all text. When feasible, use graphs to demonstrate qualitative relationships and tables for presenting precise numerical values. Photographs should be on matte, not glossy, paper. Brief “Introduction” and “Conclusions” sections are helpful.