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Abstract Submission Information and Procedures

Abstract submission closed on 22 February 2013 and decision notifications were sent to authors on the evening of 28 March 2013. If you submitted an abstract but did not receive a decision e-mail, please contact the SSR Business Office at ssr-am@ssr.org.

Presentation notifications are expected to be sent in mid-April 2013.

SSR 2013 Abstracts

The SSR Program Committee welcomes abstracts reporting new basic, clinical, and/or translational research findings concerning reproduction. You do not need to be a member of SSR to submit an abstract. There are no restrictions on species involved. Please adhere to all rules for the submission and format of abstracts. Failure to comply may be cause for rejection.

Confirmation of Submission

All authors of each abstract will receive an automated e-mail confirmation containing a submission ID number.

SSR Program Assignments

The SSR Program Committee will review each abstract for scientific merit and content and will honor preference for topic category when possible. Most abstracts will be presented as posters; the Program Committee will select approximately 170 abstracts for platform presentation.

If you do not wish to make a platform presentation, please indicate “Poster ONLY” under Presentation Type on the Abstract Information page during the submission process.

Submission of an abstract does not ensure its acceptance for presentation. You may present (be first author of) only one abstract, except for Educational and Research Resources presentations (see next paragraph). The SSR Business Office will check first authors and will contact you if you are listed as first author on more than one abstract; you will be asked to either confer with your co-authors and change the first author of one of the abstracts (requiring the new first author to confirm expected attendance at the annual meeting) or you will be asked to withdraw one from presentation consideration. The Program Committee will not make this choice for you.

Education and Reproductive Resources: The SSR Program Committee encourages presentations on teaching methodologies, databases, and resources of interest to the reproductive biology community. These abstracts will be considered for poster only. Submissions in this category do not count against the abstract limit for research presentations (i.e., you may present [be the first author of] both a research and an education and reproductive resource abstract). Please contact the SSR Business Office (ssr-am@ssr.org) if you have questions.

All Abstracts Must Be Submitted Online

The submission deadline has been extended to Midnight (EST) on 22 February 2013. Please see the Submission Procedures below for specific instructions. You will be able to save your submission-in-progress in the system; however, the submission must be completed and uploaded by the submission deadline. PLEASE do not create multiple submissions; you may edit the current submission up until the deadline.

Notification of Acceptance

All authors were notified by e-mail of the SSR Program Committee’s decision regarding acceptance of the abstract on the evening of 28 March 2013. As in previous years, presentation notifications are expected to be sent 2–3 weeks after the decision notification.

Rules Governing Submission of Abstracts

  1. General Requirements: Abstracts must consist of original material not submitted for publication prior to the deadline for submission of abstracts to SSR (22 February 2013) and not presented at another major national or international meeting prior to that of the SSR. Data and conclusions presented at the meeting must be based on the same research described in the abstract.
  2. SSR Membership: Membership in SSR is not a prerequisite for submission of an abstract. (Note: SSR Trainee Membership is a prerequisite for Trainee Research, AgResearch, and Lalor Awards consideration.)
  3. Authorship: An individual may be first author on one and only one abstract and make only one presentation at the meeting; however, an author’s name may appear on more than one abstract (exempt: abstracts submitted in the Educational and Research Resources category; authors may be first author on one education abstract and on one abstract in another category). Every author must have a unique e-mail address at which he or she may be contacted.
  4. Presentation: The first author must present the abstract. Any exception must be approved by the Chair of the Program Committee no later than one week prior to the start of the meeting. Only a co-author of the abstract will be considered an acceptable replacement and that co-author should not be giving another presentation at this meeting. Each author must agree in principle with the information and conclusions contained within the abstract.
  5. Meeting Attendance: Submission of an abstract constitutes an agreement that the presenting author will attend the meeting to present the abstract if the abstract is accepted. The presenting author should register for the annual meeting before the registration deadline. If the presenting author has not registered by this deadline, the abstract will be withdrawn.
  6. Certification: The presenting author must certify that the conditions for submission have been satisfied and that all animal and human welfare and ethical considerations have been met.
  7. Content: Abstracts must be written in clear, concise, and grammatically correct American English. Abstracts must contain the following:
    1. statement of specific objectives, unless given by the title;
    2. brief statement of methods if pertinent;
    3. summary of results, including number of subjects per group or number of replicates per treatment, pertinent data, and statistical analyses; and
    4. statement of conclusions.
  8. Do not use phrases such as "will be discussed" or "will be presented." Do not cite references and do avoid abbreviations and acronyms. Please view the sample abstracts document for layout and formatting examples. Do not include tables, figures, or references. Abstracts may not contain any type of advertising or logos, including trademark and copyright symbols.
    Nomenclature: Although not required for abstract submission, the SSR strongly encourages the proper use of gene and protein nomenclature. Please refer to the Nomenclature Guidelines and Requirements for the Society’s journal, Biology of Reproduction, for specific requirements when formatting gene and protein nomenclature.
  9. Format: The abstract—excluding title, authors, and affiliations—may not exceed 3500 characters, including spaces. If your abstract is too long, it will be truncated as needed; thus, please precheck the word and character count before entering your abstract in the system.
  10. Competitions: Individuals wishing to be considered for SSR Trainee Merit Awards (Trainee Research Awards, Lalor Foundation Merit Awards, and AgResearch Merit Awards) must indicate their eligibility at the time the abstract is submitted. The Awards Committee will select finalists on the basis of an evaluation of the meeting abstracts submitted for competition. Please read the Travel Fellowships and Trainee Research Awards pages for further details.
  11. Withdrawal: If an abstract must be withdrawn, written notice of withdrawal—signed by the presenting author—must be submitted (by fax, e-mail, or regular mail) to the SSR Business Office (ssr-am@ssr.org; fax: 608-256-4610). This notice must state the reason(s) for withdrawal of the abstract and attest that all authors are in agreement that the abstract must be withdrawn. All authors will receive a written confirmation of the withdrawal by e-mail.
  12. Disclosure of Affiliations: Each author must disclose any financial, personal, or professional relationships with other people or organizations that could reasonably be perceived as conflicts of interest or as potentially influencing or biasing their work. Author(s) disclosure(s) must appear on the oral abstract presentation slides or poster presentation board.

Submission Process for Meeting Abstracts

All abstracts MUST be submitted online. Use the SSR 2013 Online Abstract Submission Site.

To submit an abstract, you must Register:

  1. Go to the submission site and under "Register (New Users)" on the left, enter e-mail address and click "Create Account."
  2. User Account and Login Information: complete the fields on this page to complete your user information including your password; click "Save and Continue" at the bottom.

You may begin the submission process, save your abstract, and return to continue working on it. When you have completed the submission process, a confirmation page will appear that allows you to check the data you have entered, proof your abstract, and approve your submission. After you approve the submission, all authors will receive an acknowledgment by e-mail that the abstract has been submitted successfully.

To Submit an Abstract

  1. Read the Deadlines and Procedures page; you may want to print this page. Tick the box indicating that you have read this page and click "Save and Continue" when ready.
  2. Complete the Presenting Author page.
    1. Complete additional information for the presenting (first) author.
    2. Indicate Eligibility/Consideration for Trainee Merit Award(s).
    3. Complete Author Affirmations for Presenting Author.
  3. Click "Save and Continue" when ready.
  4. Additional Authors. Click on "Click here to add a new Author" and add each author in the order he/she appears on the abstract. Each author must provide a unqiue e-mail address.
  5. Click "Save and Continue" when ready.
  6. Abstract Information. You may cut and paste from your document file for the Title and Abstract. If you have font formatting such as bold or italics, you must use standard HTML codes around the content:
    1. Paste in the Title.
    2. Paste in the Abstract. The abstract body is limited to 3500 characters, including spaces. The system will show your remaining characters to make it easier to edit if necessary.
    3. Choose your ONE Topic Category from the drop-down list provided.
    4. Indicate your Presentation Type preference.
    5. Indicate up to five keywords from the drop-down list provided. If the drop-down choices are not adequate, you may fill in your own keywords.
  7. Click "Save and Continue" when ready.
  8. Submit Summary. Proof each section; click on the section "Edit" link to correct or change any section content. Click "Save and Complete" when ready to submit the Abstract.

You may print the Confirmation page and you will receive a confirmation e-mail. Please make a note of your submission confirmation number for future reference and correspondence with the SSR Business Office.

Once completed you can view, edit, or remove this abstract until the Submission Deadline, 22 February 2013. If you need to make changes to or withdraw (see item #10 of the "Rules Governing Submission of Abstracts") the abstract after the deadline has passed, you must contact the SSR Business Office (ssr-am@ssr.org).

Submission Process Details

Deadlines and Procedures

This page must be read and affirmed as having been read by ticking the box "I have read and agree to the deadline and procedures" at the bottom of the page.

Presenting Author

Step 1: Presenting Author Information.

Enter the Presenting (First) Author information. Co-Authors will be entered later.

Step 2: SSR Trainee Merit Awards.

If you are not eligible for Trainee Awards, please skip this section.

To be eligible for SSR Trainee Merit Awards:

  1. You must be a Trainee member of SSR in good standing.
  2. Your dues for 2013 must be paid by 22 February 2013.
  3. Your mentor’s signature must be on file with the SSR Business Office by 22 February 2013.

NOTE: SSR receives a large number of Trainee applications prior to the submission deadline; you are strongly encouraged to complete the application process well before 22 February 2013. If you have not received membership or renewal confirmation from the SSR Office for your Trainee membership, please e-mail us at ssr-am@ssr.org.

Trainee Merit Award Descriptions:

This section must be completed in order for an abstract to be considered for SSR Trainee Merit Awards. The SSR Awards Committee will evaluate all abstracts submitted by Trainees competing for awards according to the criteria established for each award.

Note: If you want to be considered for the SSR Trainee Research Platform Award, you must select "Platform or Poster" under Presentation Type (see Abstract Information, Step 4). A Trainee’s eligibility for all of the other Trainee Merit Awards is completely independent of the presentation type selected.

Step 3: Author Affirmations.

Please read and confirm the five statements summarizing the conditions for submitting an abstract for presentation at the 2013 SSR Annual Meeting. Confirmation of the five statements is mandatory.

Affirmations

Indicate below any conflicts of interest and disclosures for authors listed on this abstract. If you indicate "Yes" that you, or another author on this abstract, has a commercial or financial interest to disclose with a manufacturer of pharmaceuticals, laboratory supplies, and/or medical devices or with a commercial provider of medically related laboratory services, SSR staff will contact you for further information.

*Conflict of Interest / Disclosure Statement

[] This Abstract has no conflicts of interest to disclose for any authors listed
[] Yes, there is a conflict of interest, and I understand that I must include this information in my presentation

Additional Authors

Enter each co-author’s e-mail address, name, institution, city, state, and country in the order that the authors appear on the abstract. An e-mail address is required for each author. You may add or remove authors on this page.

Note: The first author is always the presenting author.

Abstract Information

Step 1: Title.

Type the title in lower case with initial letters capitalized (title case), using italics as necessary. Please use appropriate ending punctuation (period/full stop or question mark). Special characters and Greek letters cut and pasted from Microsoft Word will be retained.

Text formatting such as superscripts, subscripts, italics, and boldface will not be retained unless the following HTML tagging is used:

Formatting Start Code End Code
Italics <i> </i>
Boldface <b> </b>
Underline <u> </u>
Superscript <sup> </sup>
Subscript <sub> </sub>

Example 1

Example 2

Step 2: Abstract.

The body of the abstract (excluding title, authors, and affiliations) may not exceed 3500 characters, including spaces. If your abstract is too long, it will be truncated. Cut and paste the text of only the body of your abstract directly into the text box provided. Special characters and Greek letters cut and pasted from Microsoft Word will be retained. This is the version that will be reviewed by the Program Committee. Click here for examples of correctly formatted abstracts.

Three Important Notes about Abstracts:

  1. Do not use the phrases "will be presented" or "will be discussed."
  2. Do not cite references.
  3. Avoid abbreviations and acronyms.

Funding information may be included at the end of the abstract and will be included as part of the character limit.

Step 3: Topic Category.

Choose only one topic category (see below) from the drop-down list by clicking on the category.

*Select "Invited Talk" only if the speaker is submitting the abstract for a Keynote Address; President’s Symposium lecture; State-of-the-Art or Historical Perspectives or Exchange lectures; Module session lectures; Trainee Forum: Minority Affairs Symposium.

Step 4: Presentation Type.

Indicate "Poster ONLY" if you do not wish to make a platform/slide presentation. This will remove your abstract from consideration for a Trainee Research Platform Award.

Indicate "Platform or Poster" if the abstract may be placed in either a platform or a poster session. This will allow your abstract to be considered for a Trainee Research Platform Award or a Trainee Research Poster Award.

Step 5: Keywords.

Please choose up to five keywords from the list to further explain or refine the topic of your submission. If the choices provided are not adequate, you may provide one or more of your own.

Submit Summary

Please review your submission carefully. Check all special characters and symbols in the title and body of your abstract to make sure that all have been rendered correctly. If the characters appear correctly on this page, then they will appear correctly in the final program. Please print this page for your records, and then "Approve" the submission. Subsequently, all authors will receive an e-mail acknowledging your submission.

If you see an error post-submission, you may edit the abstract up until the submission deadline. After that, you will need to contact the SSR Business Office to make a correction (ssr-am@ssr.org).