SSR 2018 Frequently Asked Questions

SSR 2018 Frequently Asked Questions

Abstracts

How do I withdraw my abstract?

If an abstract must be withdrawn, written notice of withdrawal—signed by the presenting author—must be submitted (by e-mail) to the SSR Business Office. This notice must state the reason(s) for withdrawal of the abstract and attest that all authors agree that the abstract must be withdrawn. All authors will receive a written confirmation of the withdrawal by e-mail.

Can anyone other than the first author present the abstract?

The first author must present the abstract. Any exception must be approved by the Chairs of the Program Committee no later than one week prior to the start of the meeting. Only a co-author of the abstract will be considered an acceptable replacement.

Am I required to attend the meeting if I submit an abstract?

Submission of an abstract constitutes an agreement that the presenting author will attend the meeting to present the abstract if the abstract is accepted. The presenting author must register for the Annual Meeting before the registration deadline. If the presenting author has not registered by this deadline, the abstract will be withdrawn, unless permission has been requested of and granted by by the Chairs of the Program Committee for a co-author to present the abstract at the meeting.

Meeting Registration

Please see Meeting Registration for complete information (registration opens on February 22). If you have questions about registration that aren't answered below, please contact the SSR Business Office.

Should I renew my membership?

Yes! SSR Members receive a discounted registration rate. Please see our Membership Renewal page for more information about renewing your membership.

Developing Countries

If you are from a Developing Country (see list here) and wish to take advantage of the Developing Country Discount when renewing your Regular membership, please renew your membership before registering for the meeting.

Will I receive the Member discount if I become a Member?

Yes. If you would like to apply for a new membership, please see our New Membership page.

May I bring a guest to the Opening Reception? 

Tickets for non-registrant guests aged 12 & over to the Opening Reception may be purchased at registration.

I would like to register online, but my institution requires that I submit a receipt.

When you complete the online registration process, you will be given the option to print a receipt. If you forget to do so, please contact the SSR Business Office to receive a receipt.

My institution will pay for meeting registration, but I will pay for an event/meal/item.

We recommend that you submit separate copies of the printable registration form for each method of payment. You may also register online with the credit card of your choice, selecting only those items that should be charged to that credit card, and then send the printable registration form with additional items indicated and your secondary payment information. We will amend your existing registration when we receive the secondary payment. You cannot register online with one credit card, then register online a second time with a different credit card. We apologize for this inconvenience.

I would like to pay by wire/bank transfer.

SSR accepts payment by wire/bank transfer; payment information is available on request (link sends e-mail). Please fill out the printable registration form, check the appropriate form of payment, and send it to us so we can identify your wire/bank transfer payment when it arrives. You must add an additional $25 to the total to cover bank transfer charges.

May I bring a guest to the Trainee–Mentor Luncheon or Trainee Forum?

No. The Trainee–Mentor Luncheon and Trainee Forum are professional events intended only for trainees who have registered for the meeting.

I am a Trainee. May I attend the Heritage Luncheon?

Absolutely; the Heritage Luncheon is open to all Meeting attendees and their guests. Please select this option during registration.

Trainee Volunteer Subcommittee

The Trainee Volunteer Subcommittee typically recruits 70-100 Trainees to serve as volunteers during the meeting. The Volunteers are initially recruited through the registration form, and then further through SSR emails and social media posts. The TVS committee uses Shiftboard software to organize volunteers during the meeting (shiftboard.com). For more information, please contact the Trainee Affairs Representatives.

Do I need any experience to be on the committee?

Helping out with the TVS is a great introduction to the meeting and a wonderful opportunity to meet new colleagues. No experience is needed to participate on the TVS! In fact, if this is your first meeting it is a wonderful opportunity to meet new people or reunite with old friends. 

How much of a time commitment is required during the Annual Meeting?

The time commitment varies depending on the event you choose, so it's up to you. You can help as much or as little as you'd like; every bit counts.

I don't know when my poster/talk will be, so how do I volunteer without knowing when I'll be available?

The TVS exists to support the Annual Meeting, so participating in the meeting is a top priority. Be assured that any and all conflicts can be overcome. If you are interested in helping, we will work with your meeting schedule to make sure that your volunteer commitment enhances your meeting experience.

What types of events do the volunteers help with?

The TVS coordinates all of the trainee volunteers who facilitate the Annual Meeting. There are generally seven principal areas, each of which has a variety of associated tasks:

  • Pre-Registration Desk
  • Slide Preview Room
  • Signage
  • Posters
  • Sessions and Symposia
  • Social Events
  • Trainee/Mentor Luncheon

I'm uncomfortable speaking to large groups of people. Is there anything I can do to help that's more behind-the-scenes?

Trainees will be called upon for a number of different activities, and we strive to make sure that TVS members are comfortable in their roles. If you are a front-and-center person, then registration may be your niche. If you prefer behind-the-scenes work, then setting up signage and poster numbers may be your cup of tea. The TVS is about trying new things, meeting new people, and working together for the improvement of the Annual Meeting. You will be matched with a role that works for you.

I don't mind helping at the meeting, but I don't want to be in charge of anything.

No problem at all; we need both volunteers and coordinators. All we ask is that you share your time and willingness to help.

How do I join the TVS?

To volunteer, join the Trainee Volunteer Subcommittee (TVS) via the Annual Meeting registration form. We will contact you after registration closes and provide you with more information. In the meantime, if you have further questions or comments, please contact this year's TVS organizers, Jitu George (Senior Trainee Representative) and Erica Schoeller (Junior Training Representative)

 

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