SSR Support for Scientific Meetings

The Society for the Study of Reproduction (SSR) is committed to enhancing reproductive biology research through support of scientific meetings focused on topics of relevance to the society. In addition to organizing the SSR annual meeting, the society provides support for the following types of meetings:

World Congress of Reproductive Biology (WCRB) – SSR is a sister society of the WCRB and is committed to the congress. Specific commitments are negotiated for each congress but have typically included covering the costs of one or more SSR members who participate in the congress by providing a scientific lecture. Additional support could include support for the SSR president to attend the WCRB (to attend the meeting of sister society presidents, and as a scientific lecturer depending on the program of the congress). The WCRB/SSR Agreement can be found in Appendix A.

Exchange Lectures – SSR currently has agreements with the American Society for Reproductive Medicine, Society of Reproduction and Fertility, Society for Reproductive Biology, and Society for Reproductive Investigation to exchange speakers. Details of exchange agreements are attached. The society may develop other exchange agreements upon approval by the Board. Individual agreements can be found in Appendix B.  

International Meetings – upon application and successful review by the SSR Board, the society will support one or two international meetings annually with maximum support of $5,000. Typically, the society will support a single meeting each year. Learn More. 

Regional Meetings – upon application and successful review by the SSR Board, the society will support regional meetings organized by regular SSR members. Each meeting will be eligible for up to $750 in support. Up to 10 such meetings will be supported each year. Learn More.

Awards for support of international and regional meetings (exclusive of WCRB) will be made on a competitive basis. Decisions will be made twice yearly at the mid-winter and annual board meetings of SSR.  Criteria for selection will include relevance of the request for furthering the field of reproductive biology, enhancing SSR visibility to the wider scientific community, and enhancing value of SSR membership.

Support for Individual SSR Members to Present Lectures at Scientific Meetings - The society will no longer provide support for participation of individual SSR members as speakers at regional and international conferences except as part of other support vehicles outlined in this document.

NOTE THAT ALL REQUESTS FOR MEETING SUPPORT SHOULD BE ADDRESSED TO THE TREASURER, WHO WILL OVERSEE REVIEW OF PROPOSALS.  DEADLINES FOR PROPOSALS WILL BE MAY 31 and DECEMBER 1 OF EACH YEAR

SSR Support for Regional Reproductive Sciences Meetings

The Society for the Study of Reproduction (SSR) offers a competitive grants program for financial support for local/regional meetings that focus on reproductive and developmental biology. SSR financial support for each meeting will be up to a maximum of $750. The goal of this program is to promote the mission of SSR by supporting up to 10 meetings each calendar year. The requests for support will be reviewed and approved by the Society’s Board of Directors twice each year. 

Below are the guidelines and requirements for submitting an application for meeting support.

Eligibility:

  • SSR will provide support for regional and local reproductive and developmental sciences meetings only. Support through this program will not be provided for national or international meetings. Attendees, other than keynote speakers, must be from the host institution and surrounding region.
  • The host organization or institution is eligible for one award per year.
  • The meeting organizers and registrants must include regular members of the SSR.  
  • International or non-U.S./Canadian applicants are eligible to apply.
  • The meeting must anticipate more than 40 registered attendees (e.g., based on prior years or current registrations).
  • Regularly scheduled institutional or departmental meetings are not eligible for support (i.e., grand rounds, regular divisional or departmental seminar series, etc.)
  • Applications must be submitted by May 31 and December 1. Applications should be submitted by email to the Treasurer.

Conditions of the Award:

  • The amount of support will not exceed $750.
  • Recipients will be required to acknowledge SSR support for the meeting in all promotional materials. The SSR Business Office will provide SSR slides to use in meeting acknowledgements, a promotional flyer for distribution to the membership in hardcopy or email, and the SSR logo to be used on printed program materials.
  • After the meeting, the organizers will be required to provide the final program, the number of attendees, and, where feasible, names and contact information of attendees.  

Application Guidelines:

  • The application must include the following sections:
  1. Meeting information, including: Title, Meeting Dates, Sponsoring Institution/Organization, Name and Affiliation of Program/Organizing Chair(s).
  2. An overview of the general focus or theme of the meeting.
  3. Describe the expected geographic representation of attendees as well as the professional makeup of the target audience (i.e., faculty, staff, trainees, graduate students).
  4. Describe what the award will be used for and how SSR’s support for the meeting will be acknowledged. Examples of how SSR’s support is acknowledged include flyers/advertisements, slides in introductory or concluding remarks, posters, printed brochures, etc.
  • The application will be no more than 1 page in length (1 inch margins, 12 pt Arial font).
  • Include the meeting flyer/advertisement and itinerary as attachments with the application. 

To submit a completed application or to obtain additional information, please contact the SSR Treasurer.   Applications must be submitted by May 31 and December 1.

SSR Support for International Reproductive Sciences Meetings

The Society for the Study of Reproduction (SSR) is pleased to offer a competitive grants program for financial support for a limited number of international meetings that focus on reproductive and developmental biology. SSR financial support for each meeting will be up to a maximum of $5,000. Typically, the society will support one such meeting per calendar year. The request for support will be reviewed and approved by the Society’s Board of Directors.

Below are the guidelines and requirements for submitting an application for meeting support. No exceptions to these requirements will be allowed.

Eligibility:

  • The host organization must include reproductive or developmental biology as its central focus.
  • Applicants need not be affiliated with SSR.
  • There must be more than 200 registered attendees.
  • Applications must be submitted by May 1 or December 1 of each year for review at the annual or mid-winter board meeting of SSR.  Applications should be submitted by email to the Treasurer.

Conditions of the Award:

  • The amount of support will not exceed $5,000.
  • Recipients will be required to acknowledge SSR support for the meeting in all promotional materials.
  • After the meeting, the organizers will be required to provide the number of attendees and requested to provide their names and contact information.

Application Guidelines:

  • The application will include the following sections:

1.   Meeting information, including: Title, Meeting Dates, Sponsoring Institution/Organization, Name and Affiliation of Program/Organizing Chair(s).

2. An overview of the general focus or theme of the meeting.

3.   Describe the expected geographic representation of attendees as well as the professional makeup of the target audience (i.e., faculty, staff, trainees, graduate students).

4.   Describe what the award will be used for and how Society’s support for the meeting will be acknowledged. Examples of how SSR’s support is acknowledged include flyers/advertisements, slides in introductory or concluding remarks, posters, printed brochures, etc.

  • The application will be no more than 2 pages in length (1 inch margins, 12 pt Arial font).
  • Include the meeting flyer/advertisement and itinerary as attachments with the application. 

To submit a completed application or to obtain additional information, please contact the SSR Treasurer.

Please click here for more information.

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